General Health Information
We hope that your camper will never need to experience our Infirmary, but if she needs us we are here to help her get back on her feet!
Camp Ton-A-Wandah employs at least two resident Registered Nurses each session and has a dedicated Medical Director which allows TAW to have 24/7 on call physician support. TAW will also have a dedicated physician ran clinic two times a week for sick visits and follow up care. Our primary goal is to make professional medical care available around the clock for our camp community. Camp medical staff is available on opening and closing days and by phone to discuss any medical concerns. Should an accident or illness be untreatable at our camp, we have arrangements for professional services (pediatric clinics, dentist, hospitals and specialty offices) in Hendersonville, North Carolina. Every effort will be made to contact parents before treatment is administered.
We are committed to calling you if there is ever an issue that affects your daughter’s camp experience. This would include the following circumstances:
If your camper needs to spend more than one night at the Infirmary.
If your camper needs prescription medication.
If your camper needs to visit a doctor in town, get x-rays, or lab work
If your camper has encountered an injury or illness that impacts her situation at camp
Please note, the camp lead nurse and/or the medical director will be responsible for calling parents regarding a health issue. After the initial phone call, if you would like further information or provide additional input to camp, you may call a member of the Administrative Team to discuss.
Campers must have an updated form signed by a physician within 12 MONTHS OF THE CAMPER’S ARRIVAL AT CAMP. This time frame is a Camp Ton-A-Wandah and North Carolina state requirement. We must have a current form filed at camp, completely filled out and signed by parents and your physician prior to arriving at camp. OUR CAMP PHYSICIANS WILL NOT SEE CAMPERS UNLESS A CURRENT HEALTH FORM IS ON FILE AND SIGNED BY PARENT AND PHYSICIAN. PARENTS ARE RESPONSIBLE FOR MEDICAL EXPENSES INCURRED DURING CAMP.
Please follow the steps listed below to complete the online health history and medical forms:
Log In - Go to the following website Camp-In-Touch and log in using your e-mail address and password; if you do not know your password, choose the option to re-set it. This email may go to your spam box, so please make sure that you check this box as well. Scroll down to Forms Dashboards and click on “Forms & Documents”. There are 4 components to ensure all your health information is complete.
Health History - Returning campers should see that the fields are populated with the information you submitted last year. Please review that information and make any necessary changes. Make sure to carefully read the instructions; they will guide you through each step. If you are not able to complete the health history in one sitting, click “save for later” before exiting the form so that you do not lose information. After you have completed all of the sections in the online health history form, please click “submit.” This is the most important part, as it will not come to us as complete until submit has been hit.
Immunization - You have three options for immunizations. You can either 1) enter immunization dates on your health history, 2) print a PDF form to fill in and mail back to camp or upload to your account or 3) you can upload or mail a copy of an immunization card or medical record.
Parent Authorization – Please print this form and sign it. You will also need to attach a copy of your insurance card (front and back). If you have a separate prescription card, please include a copy of this as well. This form can either be mailed to camp or uploaded into your file.
Physician’s Examination - Each camper must have had a physical within 12 months of her attendance at camp. If she has had one within this time period, you do not need to schedule an additional appointment, but her doctor still needs to sign-off that she has had an exam within the last 12 months and that she is able to attend camp. The Physician’s Form is a PDF that can be printed; please have your child’s doctor complete this form. If your school has a physical form for attendance or sports participation, you may submit a copy of this instead. If you submit a form that was not generated by us, you may still upload it into the appropriate file. You may also mail a copy of this form (either our camp form or any other form of physical) to camp instead of uploading it.
Uploading Documents - In order to upload a file, simply print the document; complete it; and scan the form and save it to your computer. Then, upload the file directly into CampInTouch (an upload icon will be shown next to all documents for which this is possible). Once you have uploaded the form, a print icon will appear. However, you do not need to do anything further. We will print the completed document from your file at camp and mark your file as complete.
All camper medications, prescription, supplements and/or over-the counter, must be deposited with the Camp Nurses on opening day. Campers are not allowed to keep any medications in their cabins.
Rx Medications - All medication brought to camp must be in original bottles with a legible prescription, dosage instructions and the name of the prescribing physician. Medication must be dispensed based on prescribing physician’s instructions. IMPORTANT: Any medications brought to camp must be written in the Health History in order for camp medical personnel to dispense. Please talk with our Admistrative team before altering regular medications, such as ADHD medication or other scheduled prescription medications prior to camp. It is usually best not to make changes prior to camp.
Over the Counter - Over-the-counter medications are available in the infirmary and are not needed to be brought to camp. Standing orders are provided by the Medical Director. The medications that we have on hand for campers and/or staff may be found on the health history that you complete for your camper. If you prefer an over-the counter medication not specifically identified on the health history, you may include your preferred over-the counter medication on your health history and leave with the infirmary staff on opening day. Epinepherine (used for anaphylaxis) is available for emergency first-aid treatment. Camp Ton-A-Wandah will administer to your camper as needed.
Supplements - Supplements are not available in the infirmary and need to be brought to camp if a camper requires these. Camp cannot dispense supplements to campers unless these supplements are included in the camper health history.
Emergency Medications - If you camper needs to keep a medication with her such as a rescue inhaler for Asthma or an Epi-pen for severe allergic reactions, please check in with a nurse on Opening Day. Please check the expiration dates on these before bringing to camp.
All campers will have their heads checked for lice by a professional service on Opening Day. Any cases found will be treated that day. Parents will be notified regarding the treatment and will be responsible for the cost. Please have your daughter checked (by someone who knows what they are looking for) BEFORE she comes to camp, and let us know if she or anyone in the family has been treated for lice in the 6 months prior to camp. This will help avoid a false diagnosis when she arrives.